Contract Administrator (Site) Job Details

Job Description

Contract Administrator (Site)

Khobar, Saudi Arabia

Experienced Hire

Experience level

Job details

Project Site

Work location

Contracts

Career

About the job

Pace is a leading multidisciplinary consultancy firm based in the Middle East which provides architecture, engineering, and planning services. We assist national governments, international organisations, and private sector companies in delivering successful and local solutions with global expertise. Founded in 1968 in Kuwait City, we build on our fifty-five-year legacy by continuing to contribute positively and ethically to the development and shaping of our societies. As one of the region’s largest privately owned design and engineering consultancies, we currently employ more than 750 professionals and operate internationally in the Middle East, Asia, Africa, and Europe.

About the Role

The Contract Administrator will manage and oversee all aspects of contract administration related to the construction project, ensuring the project complies with all contractual terms and conditions. They will lead contractual discussions advising the client on suitable direction and implementation approach.

What you will be doing

Act as the main point of contact between the project stakeholders and contractors for all contractual matters.
Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
Identify and assess potential contractual risks, advising the project team on mitigation strategies
Maintain and update a comprehensive record of contract correspondence, change orders, and amendments
Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms
Review, interpret, and manage all project contracts, prepare/action contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
Coordinate with project managers to ensure that work is progressing according to the established contract schedule.
Ensure all project contracts comply with local, national, and international regulations and codes.
Assess and process any changes to the original contract scope, including modifications, variations, and additional works
Address any discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
Collaborate with finance and project teams to track payments, invoicing, and contractual cost management
Ensure that change orders are clearly documented, agreed upon by all parties, and are executed in a timely manner.
Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.
Manage cost adjustments related to changes in the project scope and ensure proper accounting and documentation.
Monitor contract performance and ensure that all parties are fulfilling their contractual obligations.
Provide regular updates to senior management regarding financial status, risks, and contract performance.

Required Experience

Has 20 years of experience in contract administration.
Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or the GCC region.

Education

Bachelor’s degree in construction management, Engineering, Architecture, Law, or a related field.

Certifications & Memberships

Saudi Council of Engineers (SSE) Membership or any local engineer's society membership, i.e. CRPEP (for Bahrain).
Additional training courses, professional and personal development with membership to professional groups, societies or institutes, desired.

Essential Skills

Strong understanding of construction contracts (FIDIC, NEC, etc.), procurement processes, and contract law.
Familiarity with Saudi Arabian local laws and regulations related to construction projects.
Experience of managing contracts on large, complex, and high-value projects.
Strong negotiation, communication, and interpersonal skills.
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Problem-solving abilities, with a focus on detail and accuracy.
Proficiency in MS Office Suite, including Excel and Word. Knowledge of contract management software is a plus.
Proficiency in both written and spoken English is required. Arabic is a plus.

Why join Pace?

Join our award-winning multidisciplinary consultancy firm, offering architecture, engineering, and planning services based in the GCC region with projects across the globe.

With over 55 years of pushing boundaries in design, innovation, and quality, employees have the chance to contribute to projects shaping the landmarks of the future.

Our commitment to prioritising people ensures a safe, diverse, inclusive, and progressive work environment where employees can grow and develop their careers through organisational, individual, and professional goals. Collaborating with industry-leading experts on unique projects, you can also enjoy the economic benefits and lifestyle opportunities the region offers.

Information at a Glance