Executive Assistant Job Details

Job Description

Executive Assistant

Riyadh, Saudi Arabia

Experienced Hire

Experience level

Job details

Office

Work location

Finance

Career

About the job

Pace is a leading multidisciplinary consultancy firm based in the Middle East which provides architecture, engineering, and planning services. We assist national governments, international organisations, and private sector companies in delivering successful and local solutions with global expertise. Founded in 1968 in Kuwait City, we build on our fifty-five-year legacy by continuing to contribute positively and ethically to the development and shaping of our societies. As one of the region’s largest privately owned design and engineering consultancies, we currently employ more than 750 professionals and operate internationally in the Middle East, Asia, Africa, and Europe.

About the Role

The Executive Assistant (EA) to the Chief Financial Officer (CFO) will provide high-level administrative and strategic support to ensure the smooth and efficient operation of the CFO’s office. The EA will act as a key liaison between the CFO and internal/external stakeholders, manage confidential financial information with the highest level of discretion, and coordinate critical financial and business activities. This role requires exceptional organisational skills, attention to detail, and the ability to work in a fast-paced, high-pressure environment. This role is integral to the CFO’s office and offers an opportunity to work at the heart of financial strategy and decision-making in a dynamic and growing organisation. If you are an experienced EA with a passion for finance and business operations, we encourage you to apply.

What you will be doing

Manage the CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Support the CFO and Finance team to prepare and coordinate financial reports, presentations, and briefing materials for Pace Leadership Team (PLT) and executive meetings.
Handle confidential financial and business information with the utmost discretion and professionalism.
Serve as the primary point of contact for internal and external stakeholders, managing inquiries and correspondence on behalf of the CFO.
Assist in organising and coordinating financial meetings, including agenda preparation, documentation, and follow-ups.
Work closely with the Finance team to track deadlines, reports, and project deliverables.
Support budget planning and financial reporting processes by tracking and providing follow-ups to the gathering of necessary data and documentation.
Assist in preparing board reports, investor presentations, and other key financial documents.
Support the implementation of financial systems and process improvements by coordinating with relevant teams.
Maintain an efficient filing system for financial and compliance documents, ensuring easy retrieval and reference.
Assist in tracking and managing key financial initiatives, ensuring timely execution and follow-up.
Help streamline communication within the Finance department and other departments across the organisation.
Draft, proofread, and edit correspondence, reports, and presentations for the CFO.
Act as a liaison between the CFO and PLT, ensuring clear and timely communication.
Facilitate internal and external meetings, including taking minutes and ensuring action items are executed.
Build and maintain strong professional relationships with PLT, C-suite executives, and other key internal and external stakeholders.

Required Experience

Minimum of 7 years of experience in an Executive Assistant or Senior Administrative role, preferably within a financial or professional services.
Prior experience supporting C-suite executives and Board members, ideally in finance or professional services industries.
Strong understanding of financial terminology, corporate governance, and business administration.
Experience managing highly confidential financial information and executive-level communications.

Education

Bachelor’s degree in Business Administration, Finance, Accounting, or a related field preferred.

Essential Skills

Organisational Excellence: Ability to manage multiple tasks, prioritise responsibilities, and ensure efficient workflow in a high-pressure environment.
Business Acumen: Strong understanding of financial documents, reporting, and corporate processes.
Communication Skills: Exceptional verbal and written communication skills, with the ability to engage with Board members, senior leadership, and external partners professionally.
Confidentiality and Discretion: Proven ability to handle highly sensitive financial and business information with the utmost confidentiality and professionalism.
Attention to Detail: Strong eye for detail to ensure accuracy in financial documentation, reporting, and communication.
Problem-Solving: Ability to anticipate needs, identify issues, and proactively address challenges in a dynamic environment.
Stakeholder Management: Skilled in building strong working relationships across departments and with external stakeholders.
Technology Proficiency: Experience working with financial software, ERP systems, and business management tools. Strong proficiency in Microsoft 365 Suite.
Bilingual in Arabic and English, with strong written and verbal communication skills in both languages.

Why join Pace?

Join our award-winning multidisciplinary consultancy firm, offering architecture, engineering, and planning services based in the GCC region with projects across the globe.

With over 55 years of pushing boundaries in design, innovation, and quality, employees have the chance to contribute to projects shaping the landmarks of the future.

Our commitment to prioritising people ensures a safe, diverse, inclusive, and progressive work environment where employees can grow and develop their careers through organisational, individual, and professional goals. Collaborating with industry-leading experts on unique projects, you can also enjoy the economic benefits and lifestyle opportunities the region offers.

Information at a Glance